How Can I Use My Monthly Financial Statements to Improve My Clinic?


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In the context of an occupational medicine practice, financial management is the backbone that ensures the smooth running of operations. It’s responsible for the effective utilization of financial resources, including the allocation of finances for various tasks and controlling expenditures to keep the organization financially healthy. In this blog post, we will explore how you can use your monthly financial statements to improve your clinic

The Importance of Financial Statements:
Financial statements provide a comprehensive view of the financial performance of your clinic. They help you gauge the revenue and expenses, identify areas of improvement, and make informed decisions to optimize your resources. Whether you are an occupational medicine operations manager or a clinician, understanding and utilizing financial statements in your day-to-day operations is crucial for the success of your clinic.

Breaking Down the Financial Statements:

  1. Revenue:
    The gross revenue represents the total amount of revenue generated for a specific reporting period, such as a month, quarter, or year. It includes all the charges billed to insurance companies, company payers, or individuals. Net revenue, on the other hand, is the amount received after deductions, such as contractual adjustments and bad debt.
  2. Deductions:
    Deductions in financial statements include contractual adjustments and bad debt. Contractual adjustments reflect the difference between the amount billed for a service and the amount actually paid by the payer. Bad debt refers to unpaid bills that are typically sent to collections.
  3. Operating Expenses:
    Operating expenses include categories such as salaries, equipment and supplies, building costs or rentals, purchase services, and other expenses. Breaking down operating expenses into smaller categories helps identify trends and enables more effective cost management.
  4. Income from Operations:
    Income from operations, also known as profit margin, is the result of subtracting operating expenses from net revenue. It indicates the profitability of your clinic and serves as a benchmark for financial performance.

Using Financial Statements to Improve Your Clinic:

  1. Simplify and Categorize:
    Make financial statements more accessible by simplifying complex concepts and using understandable language. Categorize expenses and revenues to make it easier to track and identify trends.
  2. Establish Benchmarks:
    Compare your clinic’s financial performance to industry benchmarks and budgeted amounts. This will help you determine if you are on track and identify areas that need improvement.
  3. Drill Down into Specifics:
    Identify specific areas of expenses or revenues that are relevant to your audience. Discuss the impact of these areas on day-to-day operations to make financial information more relatable.
  4. Transparency and Communication:
    Share financial information with your staff in a simplified manner and relate it to their work. By involving your staff and encouraging their input, you can gain valuable insights and ideas for improvement.
  5. Follow up Consistently:
    Consistency is key when sharing financial information with your staff. Regularly review and discuss financial statements to ensure everyone understands the impact of their work on the clinic’s financial performance.

Measuring Upstream Splash Revenue:
Upstream splash revenue refers to revenue generated for the overall health system through referrals and other contributions from your clinic. Track different types of referrals and quantify their impact on the overall revenue of the organization. Sharing this information highlights the value your clinic provides and its contribution to the success of the broader health system.

Utilizing your monthly financial statements effectively is essential for improving the financial performance and overall success of your clinic. By understanding the components of financial statements, simplifying the information, benchmarking against industry standards, and involving your staff in the process, you can make informed decisions and optimize your clinic’s resources. Additionally, tracking upstream splash revenue helps demonstrate the value your clinic brings to the larger health system. Embrace financial management as a tool for growth and success in your occupational medicine practice.

Additional Resources:

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