Tap2Chart Discussion Group 1-26-22

Thanks to all who participated in our “experimental” informal discussion on Tap2Chart.

Here is the video, however I could not get chat until the entire quarter of Town Hall is completed.  So the next time we do this we’ll set up a separate stand alone Airmeet session.

In the meantime, please put your comments and email address in the comments box to contact others for further discussion.

Original questions posed:

• Do you assign laptops to the MA’s or do you have stationary workstations in the exam rooms?

• Do your providers have assigned laptops?

• Do you use scribes in the rooms?

• How do your MA’s enter data as they move from test to test?


In today’s digital age, where efficiency and convenience reign supreme, it’s no surprise that traditional pen and paper methods are being replaced with innovative technological solutions. In the field of healthcare, documentation plays a crucial role in providing accurate and comprehensive patient care. One such solution that has garnered attention is Tap to Chart, a powerful tool designed to streamline documentation and embrace a paperless future. In this blog post, we will explore the benefits and capabilities of Tap to Chart, as discussed in a recent script.

Streamlining Patient Sessions:

Tap to Chart offers healthcare providers a seamless way to navigate and streamline patient sessions. It allows for real-time communication, ensuring that patients are guided and attended to promptly. The script mentioned participants funneling into a regular session and confirming their presence via chat. The application enables easy integration with a chat feature, ensuring a smooth flow of information and minimizing any communication gaps.

Replacing Handwritten Notes and Dictated Narratives:

One of the primary purposes of Tap to Chart is to replace handwritten notes and dictated narratives commonly used in medical practices. It provides healthcare providers with a narrative creation tool, making the process of note-taking more efficient and standardized. By generating digital notes, healthcare professionals can eliminate the hassle of managing physical charts and documents, reducing the risk of misplaced or lost information.

Custom Forms and Electronic Records:

Tap to Chart goes beyond just note-taking capabilities. It works in tandem with PDF forms in SysDoc, allowing healthcare providers to create custom forms or utilize standardized ones. By completing forms electronically, healthcare professionals can further reduce the reliance on paper and maintain accurate, easily accessible electronic records. Additionally, the application supports scanning physical documents into the system, ensuring a seamless transition towards a paperless environment.

Overcoming Challenges:

The script highlighted some challenges faced by healthcare providers in a paperless transition. Multiple open injuries and the potential for selecting the wrong injury when copying data can be a concern. However, the script also presented practical solutions, such as training practitioners to verify injury IDs thoroughly and providing corrected templates when errors occur. These solutions showcase the adaptability and flexibility of Tap to Chart in addressing challenges unique to different medical practices.

Collaboration and Feedback:

Tap to Chart fosters collaboration and feedback, enabling healthcare providers to communicate and share valuable insights. The script featured an interactive discussion where participants shared their experiences and best practices. By creating a platform for this type of collaboration, Tap to Chart empowers healthcare professionals to learn from one another and optimize their use of the application.


Tap to Chart offers a transformative solution for healthcare providers seeking to streamline their documentation processes and embrace a paperless future. With its comprehensive features, including real-time communication, standardized note-taking, custom forms, and electronic records, Tap to Chart empowers medical practices to enhance efficiency, accuracy, and patient care. By harnessing the power of technology, healthcare providers can focus more on their patients, confident in the knowledge that their documentation is secure, accessible, and up-to-date.

So, are you ready to tap into the future of healthcare documentation?


  • Do you assign laptops to the MA’s or do you have stationary workstations in the exam rooms?
    • both
  • Do your providers have assigned laptops?
  • yes
  • Do you use scribes in the rooms?
  • no
  • How do your MA’s enter data as they move from test to test?
    • Data entered at end of process (all vitals at once)

Dan Stephens  |  Director for Occupational Health Services  |  Gateway Regional Medical Center

2044 Madison Ave Suite G-6  |   Granite City IL  62040   |  Office 618-798-3513 |  Cell 618-410-2493 |   Fax 618-798-3868

Email   dstephens@qhcus.com   |   Gatewayregional.net  

We have laptops for all staff and providers. No MA or scribe. We can transcribe into the chart by Fluency direct. We have Adobe Professional and develop all PDFs our selves. Also have a provider who can adapt templates in Tap2Chart as needed. Have used Systoc since 1998. Use it for our MRO work and all audiogram analysis for OSHA. – Dr. Marilyn Bishop

Thanks to our Sponsor UL – Systoc for participating and providing additional support to our members

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